Have you ever lost track of things because information security, risk management, and compliance run in separate systems? Then you're probably familiar with this: double documentation, different filing structures, a high need for coordination and lengthy audit preparations.
An integrated management system (IMS) solves exactly this problem. It brings all management systems under a common roof and thus creates transparency, efficiency and traceability. With the Aeneis BPM and GRC software, this integration is seamless and process-oriented.
An integrated management system (IMS) combines various management systems under a common organizational and digital framework. The aim is to meet normative requirements in accordance with a uniform scheme, to avoid multiple expenses, for example during audits, and to enable holistic management.
These management systems typically include quality management (ISO 9001), environmental management (ISO 14001), information security management (ISO 27001), occupational health and safety management (ISO 45001), risk management (ISO 31000) or business continuity management (ISO 22301). Instead of operating these systems side by side in isolation, an IMS combines them in a common structure. The basis for this is usually the so-called High Level Structure (HLS), which uniformly structures all modern ISO standards. Through this harmonization, companies can simultaneously use key elements such as context analysis, management, planning, support, operation, evaluation and improvement for all standards.
The special thing about an IMS: Synergies arise where there were previously interface problems and duplication of work. Risks are more clearly visible, responsibilities are more transparent and compliance requirements are met more efficiently.
An IMS not only offers efficiency gains, but also works strategically:
Aeneis provides companies with a process-oriented IMS. The basis of the software is the process management system. All other management systems can be seamlessly integrated. For example, all standard requirements can be digitally represented in processes, roles, documents and measures. Instead of maintaining isolated management manuals, a common database is created that automatically generates all relevant views and documents.
With Aeneis, you can integrate:
Industry-specific standards such as IATF 16949 for the automotive industry or EN/AS 9100 for aviation can also be fully integrated.
In practice, this could mean that you no longer maintain parallel documents with Aeneis. Instead, processes, responsibilities, documents and standard chapters are linked together in a platform. With just a few clicks, auditors can get an overview of how requirements are met. Employees can immediately see what role they play in the process. Management and supervisory boards are assured that compliance, risk and security requirements are demonstrably met.
What is an integrated management system (IMS)?
An IMS combines several management systems — such as audit, information security or risk management — in a common structure. The aim is to use synergies and avoid duplication of work.
Why should companies introduce an IMS?
An IMS increases efficiency, reduces redundancies and documentation costs, increases transparency and ensures audit-proof compliance with standards and legal requirements.
Which standards can be integrated with an IMS?
Typical standards include ISO 9001, ISO 14001, ISO 27001, ISO 45001, ISO 31000 or ISO 22301. With Aeneis, industry-specific standards such as IATF 16949 or EN/AS 9100 can also be integrated.
How does Aeneis support the implementation of an IMS?
Aeneis digitally depicts processes, roles, documents, risks and standards and links them together. The result is a central, process-oriented management system that simplifies audits and transparently demonstrates standard requirements.
For which industries an IMS is particularly relevant?
Especially for regulated industries such as finance, energy supply, healthcare, mechanical engineering or KRITIS companies. There, numerous standards and regulatory requirements must be met, which can be efficiently bundled with an IMS.
