Efficient audit management with GRC software Aeneis

Optimize your audit processes — digitally, structured and efficiently

Many companies still rely on manual methods to plan and carry out audits, often using Excel spreadsheets, Word documents, and calendars. However, these approaches are error-prone, inefficient and require a great deal of administrative effort. Information is lost, responsibilities are unclear and tracking measures is becoming a challenge.

With the audit management system in the GRC software Aeneis, you can plan, carry out and follow up on your audits holistically — more efficiently and with more auditability than ever before.

Imagine an important audit report having to be prepared at short notice. The responsible auditor spends hours compiling information from various sources, comes across outdated versions, and loses valuable time manually consolidating data. It is precisely such situations that can be avoided with a professional audit management system.

In this article, you'll learn how to optimize your audit processes with Aeneis, which features are available to you, and what benefits this brings to your company.

Challenges in traditional audit management

Many companies face typical audit management challenges:

• Unclear processes: Without a structured system, coordination between different teams and departments is difficult.
• Fragmentation across different tools: Information is often managed in separate documents, such as Excel spreadsheets or Word files, making consistency and timeliness difficult.
• Lack of transparency: Who is responsible for which audit tasks? Which measures have already been implemented? Without central control, there is no overview.
• Lack of audit compliance: Audit documentation must meet legal and regulatory requirements. With decentralized administration, this is hardly guaranteed.
• Time-consuming processes: Manual tracking and reconciliations cost valuable time that is missing elsewhere.

With the GRC software Aeneis, you can overcome these challenges and systematically improve your audit processes.

Audit management in 3 easy steps

The audit management system in Aeneis supports you with clearly structured workflows and intuitive features, so you can carry out your audits in three easy steps:

1. Planning the audit year

Successful audit execution starts with well-thought-out planning. Aeneis helps you set the structure for the entire year:

• Define audit areas: Which departments or divisions of the company are audited?
• Define responsibilities: Who is responsible for which audit?
• Determine audit goals and priorities: Which specific risks or topics should be examined?
• Create a schedule: When do the respective audits take place?

All relevant information is collected and managed centrally in the audit management system, so that transparency and traceability are ensured at all times.

2. Execution and documentation

As soon as the audit starts, all parties involved have access to the relevant documents and checklists. Aeneis enables:

• Creation of audit reports directly in the software
• Recording of findings and potential for improvement to identify optimization potential
• Definition of specific measures to solve problems found in a targeted manner

For example, during an internal information security audit, the team finds that there is no documented policy for verifying access rights. This finding is recorded directly in Aeneis and a corresponding measure to implement a policy is assigned to the responsible employees.

Documentation is seamlessly integrated into the software so that no information is lost and everyone involved always has access to the latest data.

3. Follow-up and effectiveness review

Tracking measures is one of the most important steps in audit management. Real added value is only created when identified problems are resolved sustainably. Aeneis supports you by:

• Automatically assigning tasks to those responsible
• Providing status overviews to track the progress of individual measures
• Logging all activities for transparent tracking
• Conducting effectiveness reviews to ensure sustainable implementation

Only when the measures have been successfully implemented is the audit completed — audit-proof and completely documented.

Features that improve your audit management

Quick links for quick access

When you open the Audit Management app in Aeneis, you land directly on the homepage with quick links. These give you direct access to important areas, including:

• Audit library: All master data for your audits
• Audit priorities: Program objectives and audit priorities
• Audit year planning: Clear management of your audit areas and audits

This saves you valuable time and allows you to concentrate on the really important tasks.

Visual status indicator for greater transparency

Aeneis shows you at any time which phase an audit is in. This visual support makes navigation easier and enables clear tracking.

Automatic notifications for better communication

All stakeholders are automatically notified via push messages and email and receive tasks directly on their dashboard. This ensures that all responsible parties are up to date and implement necessary measures promptly.

Audit-proof documentation for greater compliance

Versioning audits ensures that all changes are traceable. This facilitates internal and external audits and ensures complete documentation.

Efficient action tracking

The implementation of audit measures is supported by a clear distribution of tasks and automatic reminders. Responsible persons receive a transparent overview of open measures and can document progress.

Detailed reporting and evaluations

With Aeneis, you can generate comprehensive reports and analyses of your audit processes. The software offers predefined report formats and the option to generate individual reports. This gives you valuable insights into audit trends and potential improvements.

Conclusion: Efficient audit management with Aeneis

With the audit management system in the GRC software Aeneis, you have all the tools at hand to make your audit processes efficient, structured and audit-proof.

Your benefits at a glance:

• Central administration of all audits and measures
• Intuitive workflows for planning, execution, and follow-up
• Automatic notifications and transparent distribution of tasks
• Audit-proof documentation and traceability
• Saving time through clear processes and digital workflows
• Comprehensive reporting and analysis options

With Aeneis, you have a full overview — for efficient and professional audit management that creates real added value.

Would you like to know more? Book a live demo and let one of our experts show you the audit management in Aeneis!