Think about tomorrow with Aeneis today
Process managers, information security officers, QM or risk management managers are facing growing challenges: More regulation, more complexity, more expectation of efficiency.
The Aeneis BPM and GRC software answers this with continuous development to best support you in always having your mission critical processes under control with as little effort as possible. This article shows you in a transparent, understandable and practical way which innovations are already available and what to expect next.
What's new in Aeneis?
These features are now available to you:
AI process suggestions: modeling in minutes
What you can do now:
Start modeling a new process by clicking on the Robo Head icon. The AI creates a first BPMN draft, including roles and descriptions — fully editable and, if desired, in all languages. Ideal for a quick start.
Your advantage:
Up to 80% faster when modeling for the first time. Particularly helpful in workshops and for new process managers.
Learn more about AI features in Aeneis!
Aeneis HelpBot: Immediate help with context
What you can do now:
Questions about how to use Aeneis? The context-sensitive AI bot answers them directly in the portal — adapted to your role, license group and chat history.
Your advantage:
Reduces support costs and accelerates the onboarding of new employees — in compliance with data protection regulations and tailored to individual needs.
BCM app: integrated business continuity
What you can do now:
With the BCMS app, you can pursue process-oriented, structured and fully integrated business continuity management. Be prepared for crises and emergencies and ensure business continuity even in difficult times.
Your benefits:
- Holistic BCM strategy: You model emergency processes, evaluate critical business processes, define downtime (RTO/RPO) and link measures with roles, IT systems and locations.
- Seamless integration: The BCM app is fully integrated into your existing process and GRC portal. This means: No more double data maintenance, no more isolated Excel spreadsheets.
- Auditability & traceability: BCM measures can be documented, versioned and stored with responsibilities — ideal for audits in accordance with ISO 22301 or banking supervisory requirements such as BAIT/VAIT.
Find out more about BCM in Aeneis!
Optimized workflows & user guidance
What you can do now:
Aeneis has been specifically optimized in several areas to make daily work more intuitive, faster and error-free. Process managers and occasional users in particular benefit from this.
New functions & their specific benefits:
- Visual status chips: Release processes are now visible at a glance — directly in the process model, in evaluations or the object view. This saves clicks and reduces uncertainty.
- Quick navigation without double-clicking: Instead of tedious folder runs, you navigate through a modern, click-based menu system. Ideal for readers who want to quickly find the right information.
- Column charts as process maps: Where manual process maps were previously created, Aeneis now automatically generates visually structured column charts based on real model structures. You save 100% creation effort and achieve the desired result immediately.
Your advantage:
Navigate faster, find your way around, model more intuitively.
Regulation & GRC on a new level
What you can do now:
With advanced functions, Aeneis helps you not only to meet regulatory requirements, but also to actively manage them, without additional tools or manual lists.
- ISMS app: Improved user support for certifications, for example through integrated checklists and standard templates, which enable a step-by-step and comprehensible process.
- Network diagrams: The new chart types make it easier to analyze and visualize complex data relationships, for example in data protection, risk management or change management.
- App builder: The new app kit makes it possible to quickly and easily create customer-specific workflows and reporting templates, for example for mapping upstream change management processes
Your advantage:
Meet standards and regulations better and provide evidence to audit authorities or certification bodies in a structured manner. Secure your mission-critical processes as efficiently as possible with Aeneis!
What is planned in Aeneis?
These features are on the roadmap for 2025/2026:
Connect to your corporate AI (AI export)
What you'll be able to do soon:
Make process information even more accessible. Your in-house AI — whether it's a co-pilot, an internal LLM, or a GPT environment — can directly access process information from Aeneis. Without users having to open the portal themselves.
Example:
In corporate AI, an employee asks: “How is our vacation process regulated? ”
→ The answer comes directly from Aeneis: with process description, responsible role, linked document.
Your advantage:
Knowledge is becoming even easier for everyone to access. No media breaks, no training, no redundancy. In this way, you can even better ensure that your employees know and understand the requirements for your success-critical processes.
Role-specific, AI-powered compliance checks (Compliance Manager)
What you'll be able to do soon:
Employees no longer receive the same generic training material — but exactly the content that is relevant to their respective role, responsibility and standards environment. The highlight: The compliance check is AI-supported, comprehensible and verifiable.
This is how it will work in the future:
- Role-specific content: The AI recognizes which operational role a person has in the process and provides the appropriate content.
- Adaptation to standards & requirements: Content is automatically prepared with reference to ISO 9001, ISO 27001, MaRisk, BAIT or specific internal requirements so that the logged in person receives exactly the standard requirements and requirements that are relevant to them.
- Integrated testing: With the help of tests, employees prove that they have understood the requirements and regulations relevant to them during the process. Only after successfully passing the test is their acknowledgment of the information considered documented.
- Executive dashboards: Executives can see at any time who has completed the compliance check and who hasn't. Reminders can be triggered specifically and automatically.
Your advantage:
Mandatory training, process knowledge and compliance are becoming smart. As a company, you can ensure that the guidelines relevant to employees for your mission critical processes can actually be understood and therefore followed.
MS Teams interface
What you'll be able to do soon:
With the new Aeneis app in Microsoft Teams, users receive notifications from Aeneis directly in Teams — exactly where they work every day anyway. The app proactively provides information about:
- upcoming tasks in the workflow
- required approvals and permits
- important process events (e.g. new versions, queries)
- Reminders of open compliance checks or tests
Your advantage:
Aeneis goes where your communication takes place. Fewer media breaks, faster reconciliation, more acceptance in everyday working life.
Strategy management app
What you'll be able to do soon:
With the planned strategy management app, Aeneis is expanding its previously heavily operational process and GRC model to include a higher-level, controlling planning dimension. This gives companies a powerful tool for planning their strategic goals in a structured manner, translating them into operational measures and systematically managing their implementation.
Core features:
- Set and prioritize strategic goals
- Assign measures, audits, controls, tasks, and processes to these goals
- Transfer implementation steps into the organization
- Track progress and goal achievement transparently
Your advantage:
Strategy work is no longer kept in separate PowerPoints or Excel lists, but is anchored directly in Aeneis and linked to day-to-day operations.
What does that mean in practice:
- Processes and measures become strategy tools
- Responsibilities and implementation obligations are clearly assigned
- Executives can see at a glance how far the implementation of individual strategic initiatives has progressed
Alternative AI providers to choose from
What you'll be able to do soon:
Choose from various privacy-compliant AI providers to meet your IT and compliance requirements.
Your advantage:
Maximum flexibility — while maintaining a high level of security.
Aeneis remains a pioneer — and grows with your requirements
Whether it's ready-to-use features such as the BCM app, AI process suggestions and optimized workflows, or planned innovations such as the connection to your corporate AI: Aeneis thinks along with you. For your safety, efficiency and employees. Always with the overall goal of enabling you to have control over your mission-critical processes and assets.
Test Aeneis now free for 30 days and see for yourself!
