Discover how intelligent risk management with Aeneis strengthens your corporate strategy and guides you safely through the world of modern business risks.
Imagine your company suddenly facing a major challenge: a flood threatens your supply chains. Such an event can potentially shake your entire corporate structure. In such critical moments, every decision counts. This is exactly where Aeneis' intelligent risk management comes in. This advanced BPM suite allows you not only to identify such critical scenarios but also to actively manage them. With Aeneis, you can detect risks early, evaluate them systematically, and take effective countermeasures. This turns a potential disaster into an opportunity to demonstrate resilience and secure competitive advantages. In this article, we explain exactly how the Aeneis BPM software helps your company respond to uncertain times with a solid foundation and a clear course.
The clear risk management app in Aeneis
The risk management app in the Aeneis BPM suite is characterized by an intuitive user interface and quick access to key functions. It provides a central hub for risk management, combining overviews and entry points to enable efficient risk control across the company.
In the online help, you will find a detailed overview of risk management in the portal.
Creating and recording risks in the Aeneis BPM software
In the Aeneis BPM software, you can easily and intuitively create and record risks. On the app home page, you have the direct option to create a process risk or a corporate risk via a workflow. All required information is clearly marked with an asterisk in the risk entry dialog. This significantly reduces errors during data entry.
Overview and management with the dashboard
After recording a risk, the "Risks created by me" dashboard provides a comprehensive overview. This central display of your risks allows for quick selection and editing.
Through this and many other dashboards, you can keep an eye on all risks at all times. This allows you to continuously monitor and update them, ensuring that you and your employees are always up to date on your company's risk profile.
Precise risk assessment
A critical aspect of risk management is the assessment of risks. An accurate risk assessment allows you to focus resources and attention on the most urgent and potentially damaging risks. With the Aeneis BPM tool, you can evaluate both the potential impact and the probability of occurrence for every risk.
Risks can be classified as follows:
- low
- normal
- high
- very high
This standardized assessment process makes individual risks easy to compare. The risk is then assigned to a risk class, which is automatically determined by Aeneis based on these values. This significantly simplifies the analysis and prioritization of risks.
Analysis and decision support
Finally, Aeneis enables a comprehensive analysis of all assessed risks. Dashboards with interactive charts, such as risk matrices and pie charts, provide deep insight into your company's risk landscape.
This visual representation helps not only in assessing the current risk situation but also in planning future control measures. The Aeneis BPM tool thus helps you make informed decisions and improve the sustainability and resilience of your company.
Efficient risk controls with the Aeneis BPM tool
Once risks in your company have been successfully identified and assessed using Aeneis, the next crucial step is the implementation of controls.
The Aeneis BPM software supports you in creating and managing risk controls to ensure a robust internal control system (ICS).
Creating controls for risk mitigation
As soon as a risk has been recorded and assessed in Aeneis, the BPM software allows for the creation of control measures. These controls are essential for preventing risks proactively or minimizing their impact. The process of creating controls in Aeneis is designed to be intuitive and efficient, allowing you and your team members to respond to risks quickly and effectively.
Headquarters control (HQ): Centralized risk management practices
Another feature of risk management in Aeneis is the creation of HQ controls. These headquarters controls are mandated by the corporate center and are binding for all branches or legal entities within the company. This ensures standardized risk management across various business areas.
When creating such a control in the Aeneis BPM suite, all relevant data is clearly labeled. This simplifies data entry and helps minimize errors.
Network diagrams for clear responsibilities
For better visual representation, the BPM software automatically generates corresponding network diagrams that show the assignment of responsibilities.
Network diagrams are particularly useful for controls, as they provide a clear and immediate visualization of responsibilities.
For example, when a risk or control is opened in the portal, the network diagram visualizes which employees are responsible for a specific risk and which controls exist.
These diagrams show at a glance who is responsible for which risk control. This visual representation helps build and improve understanding and communication within your organization.
Implementing legal entity controls in the Aeneis BPM software
To further optimize company-wide risk management, LE controls can be derived from the created HQ controls. LE controls allow branches to implement controls tailored to their individual risks and operational requirements.
Efficient creation of LE controls
The process begins by deriving an LE control from an existing HQ control. This is a critical step for adapting risk management to the specific requirements of individual branches or legal entities.
During the creation process, relevant data and properties from the HQ control and the associated risk are automatically adopted. This step ensures that the fundamental risk premises are maintained while still allowing room for specific adjustments.
Automated control tasks in the Aeneis BPM software
In Aeneis, you can configure recurring control tasks, monitoring controls, or review controls for every control. Aeneis then automatically assigns these tasks to the respective responsible parties at regular intervals.
By automatically creating these tasks in Aeneis, they are not only generated efficiently but also assigned directly to the relevant individuals. This automation ensures the seamless and timely execution of necessary control and monitoring processes.
This adaptability ensures that risks are managed continuously and effectively, regardless of the control level (whether local or central).
Creating and processing risk tasks in the Aeneis BPM suite
Aeneis also allows you to create specific risk tasks to actively mitigate risks. This feature complements automated tasks and provides individual options for action. The tasks are then displayed directly in the responsible person's task dashboard, ensuring efficient and targeted risk management.
Comprehensive risk reports
The risk management app in Aeneis also provides you and your employees with detailed reports that offer a holistic overview of all risks, controls, and tasks.
In these risk reports , objects are displayed in tables that can be filtered and exported as Excel spreadsheets. This enables effective analysis and documentation.
Permission management
The BPM tool Aeneis offers sophisticated permission management to ensure that only authorized employees have access to relevant risk information. This granular access control promotes security and ensures a clear distribution of roles in the risk management process.
Test the BPM software Aeneis with our free trial version
Would you like to learn more about risk management in Aeneis? With our 30-day free trial , you can try out Aeneis in your company with no obligation.
FAQs
Why is professional risk management so important for companies?
Thoughtful risk management helps companies identify potential threats early and take targeted countermeasures. With solutions like Aeneis, risks can be systematically recorded, assessed, and controlled with appropriate measures, ensuring greater stability and resilience in uncertain times.
How can corporate risks be structured, recorded, and assessed?
Clear data collection and standardized assessment systems are crucial. In Aeneis, risks are centrally created, evaluated, and automatically classified. This facilitates comparison, ensures transparency, and guarantees that critical risks are prioritized.
How do companies maintain an overview when dealing with numerous risks?
A clear dashboard is the key here. In Aeneis, the central risk management app provides constant access to current risks, status updates, and tasks. This allows managers to spot developments early and act decisively.
How can risks be reduced through appropriate controls?
Risk controls are the foundation of a stable management system. The risk management system in Aeneis supports the planning and implementation of such measures, from central headquarters controls to site-specific adjustments. Automated task distribution ensures that controls are implemented and monitored efficiently.
How can communication and accountability in risk management be improved?
Clear responsibilities create transparency. In the GRC software Aeneis, responsibilities are visualized through automatically generated network diagrams, which show who is in charge of which risk or control. This improves interdepartmental collaboration and prevents misunderstandings.
How can risk management be standardized across the entire company?
Standardized structures are essential for managing risks consistently across different locations. In the Aeneis risk management system, central controls (HQ) can be cascaded to local entities (LE), including automatic data transfer and options for local adaptation.
How can companies ensure that risk controls are carried out regularly?
Automation creates reliability here. In the Aeneis risk management system, recurring control tasks are automatically generated and assigned to the responsible individuals. This ensures that no control is overlooked and that risks are continuously monitored.
How does a digital risk management system support decision-making?
Interactive evaluations and risk reports provide a solid foundation for strategic decision-making. The Aeneis risk management system offers clear risk matrices and reports that allow companies to identify trends, set priorities, and adjust their strategies with precision.
