Organizational Development Management: Optimizing Organizational Development with Software Aeneis

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Overcoming organizational development challenges

Organizational development managers are faced with the challenge of implementing changes efficiently and also anchoring them permanently and making them compliant.

Holistic change management: With Aeneis, you coordinate all change processes centrally and in a structured manner, from initial impetus to sustainable integration in the company.
Managing high dynamics: Internal restructuring or external requirements, such as new legal frameworks, can be flexibly and quickly integrated into your process landscape.
Ensuring compliance: Aeneis makes it possible to embed regulatory requirements directly into processes and implement them in an audit-proof manner.
Transparent communication: Through clear process documentation and responsibility assignments, you increase understanding and acceptance of changes across the organization.

Aeneis as a digital assistant for organizational development management

Your day-to-day work requires strategic vision, operational management and documented traceability. Aeneis is your digital support. The software structures your processes and makes them understandable, comprehensible and controllable for everyone involved. You always have an overview, make well-founded decisions and can implement measures safely.

All information at the push of a button: Instead of distributed Excel files or email flows, Aeneis always provides you with an up-to-date, central view of processes, roles and responsibilities.
Controlling changes in an audit-proof manner: Every adjustment in processes or structures is documented, versioned in a comprehensible way and can be proven to third parties as required.
Collaborate across departments: Aeneis supports collaborative work across divisional boundaries with clear release processes and uniform process understanding.
Manage measures transparently: Plan, document and track changes digitally and comprehensibly from initial design to implementation.

Make processes agile and change them sustainably

Organizational development is not just about design, but about change that has an effect. Aeneis helps you not to rely on static organizational charts or PowerPoint strategies, but to get processes moving, comprehensibly, iteratively and with real impact.

Quickly adaptable instead of tediously rethinking: With just a few clicks, you can change existing processes without losing track of things, ideal when conditions change frequently.
Practical implementation in real time: Changes can be integrated directly into the process world, which finally seamlessly combines theory and practice.
Systematically integrate feedback and learning: With the comment function, version comparisons and role-based views, you can obtain targeted feedback and improve continuously.
Ensuring long-term process quality: With clearly documented processes, responsibilities and key figures, change is not a risk, but progress with a plan.

Network diagram of a risk in the process-oriented risk management

Integrated GRC: safety and reliability in everyday life

Practical governance, effective risk management, and verifiable compliance don't have to be complicated if they're embedded in your organizational development from the start. Aeneis helps you not only to prove compliance with regulations, but also to actively shape them.

Integrate regulations directly into processes: Whether it's ISO standards, internal guidelines or industry-specific requirements, everything becomes part of your business processes.
Identify risks and make them manageable: Aeneis links processes with individual risks, measures and controls, for greater certainty in every decision.
Clearly document responsibilities and controls: Who is responsible for what, which control steps are taking effect and which measures have been taken, can be understood at any time.
Facing audits in a relaxed way: Thanks to structured, digital records, you save time during internal and external audits without lengthy preparation.

Your benefits with Aeneis BPM software

Making processes visible

Your organization receives a clear overview of existing processes, dependencies and responsibilities.

Ensuring compliance

Requirements such as ISO standards, MaRisk or NIS-2 can be mapped in accordance with the rules and comprehensibly.

Speeding up transformation

With consolidated data and central management, you can noticeably speed up change processes.

Frequently asked questions (FAQ)

How does Aeneis specifically support the work of organizational development management?

Aeneis helps you to centrally manage change processes, document them in a structured way and communicate across departments. You gain transparency, increase implementation speed and at the same time ensure compliance and audit security.

Is Aeneis also suitable for complex organizational structures?

Yes, Aeneis also maps complex structural and procedural organizations. With flexible structures, role-based authorizations and dynamic process modeling, your organization remains adaptable at all times.

How quickly can Aeneis be integrated into existing structures?

Thanks to numerous interfaces and modern web technology, Aeneis can be seamlessly integrated into your existing IT landscape — from ERP systems to document management.

Can departments without prior knowledge of BPM also work with Aeneis?

Yes, Aeneis was developed with the aim of making complex content easy to use. Thanks to an intuitive user interface, visual modeler and AI HelpBot you can get started even without previous knowledge.

“We design our process management from functional documentation to an instrument for overall process control. In doing so, we transform our document management system into a lively, always up-to-date process management system and implement the regulatory requirements in Aeneis in a legally secure and digital manner. A core element of this is, for example, the connection of the policy structure with a customer and value-added oriented process structure. ”

Tobias Hehn | Head of Organization & Process Management | DekaBank

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Portrait von Tobias Hehn von der Deka-Bank

“It is particularly valuable for us that Aeneis optimally supports TRILUX's Simplify philosophy: Our employees have easy access to all relevant processes, which results in significantly improved collaboration.
In addition, we can effectively map all touchpoints with our customers and their dependencies in order to align our processes even better with customer needs. ”

Stefan Köster, Strategic Process Manager Sales at TRILUX GmbH & Co. KG

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“Before implementing Aeneids, there was no uniform process model in our company. Our goal was to create a central port for all business areas and management systems, supported by a uniform process model. By using Aeneis as BPM and GRC software, we can digitize our processes in a validated environment and integrate them into a central platform. This enables us to consolidate our global business processes and management systems and laid the foundation for merging the process-supporting application structure. ”

Robin Schmalz | Business Process Application Owner at Ottobock

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In the past, data maintenance was cumbersome and paper-based. With Aeneis, we have significantly reduced effort, simplified complexity and can now fully concentrate on our actual profession again. Aeneis combines all the important functions we need: process descriptions, risk management, audits, error reporting systems, and much more. The big advantage is that we can adapt it exactly to our structures and needs, which is often not possible with other solutions.

Martin Seipt, Acting Director of Quality and Medical Risk Management at Carl Gustav Carus University Hospital in Dresden

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“Until 12 years ago, we had not documented any processes, just a few work instructions and a few organizational guidelines. Then we got to know Aeneis through an external consultant. With Aeneis as BPM software, we have now mapped our key business processes and organizational structure and integrated everything into a central quality management system down to employee level. This is fully accessible to all our employees and integrated into our existing intranet. The GoToMarket process, which is very important to us, forms the core of documenting our process organization and the organizational chart, which is very conveniently structured in Aeneis, provides guidance about our organizational structure. ”

René Slavik | Head of Quality Management and Field Service

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Leading experts from the industry — including in-house consulting managers, quality management representatives, process managers, organizational development managers and risk management experts — presented their valuable experiences and successes with Aeneis at the BPM|Symposium. They shared exciting insights into integrated management systems, process-oriented organizations in critical infrastructures, and interesting best practices. In this video, you can see brief statements about their experiences with Aeneis in everyday business. Have fun watching!

Experiences of Aeneis #throwback BPM | Symposium

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“We didn't have any process documentation before, just a few instructions and forms. But then, as part of further training, we got to know another company that had already successfully used the system. With Aeneis as BPM and GRC software, we have now documented our processes and integrated them together with our documents, instructions and forms into a central management system. This led to improved knowledge of processes and cooperation and thus to fewer frictional losses and extra work. ”

Nils Werner | Controlling | ppg > holding GmbH

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“In the Infraserv Höchst Group, I worked for over 15 years as a responsible coordinator for process management and as a management representative responsible for the PRISMA integrated management system (software Aeneis) and the associated certifications. Aeneis has given us the flexibility to successfully implement the many requirements with an integrated management system and to be 'compliant'. The modules offered or our own customizing provided us with very good support.”

Bernd Hientzsch | mainanalytics GmbH | Consultant Management Systems | CQI/IRCA certified lead/auditor ISO 27001 | New: Cyber risk checks

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“Since 1990, SHD has developed into one of the market-leading companies in the areas of IT infrastructure and process digitization.
Among other things, we recommend ISMS @Aeneis to our customers so that they can master ISO 27001 and NIS2, take their risk management to a new level and to protect them in emergencies (business continuity management). The innovative power is unwavering, so with Aeneis we are looking forward to implementing our clients' great ideas.”

Philipp Klanert | Senior BPM Consultant at SHD

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“As an official service partner of intellior, we offer you a first-class solution for GoBD-compliant process documentation with GoBD@aeneis. This platform not only serves as a basis for tax compliance, but also enables precise monitoring and management of tax risks. By comprehensively documenting IT systems and interfaces, Aeneis maximizes application acceptance and effectively supports you in optimizing your tax processes and preparing for tax audits — everything is fully integrated and automated. With Aeneis, you can rely on efficiency, compliance and future security for your business processes. ”

Sabina Ochmann | CEO of GoBD Direkt GmbH

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