Comparing process management software

The Aeneis auto-layouter for BPMN diagrams takes you to your destination faster, easier and better. Aeneis automatically layouts BPMN diagrams during modeling. This saves you time and nerves that you need in other tools to laboriously layout and move the shapes back and forth in the diagrams. The benefits for your modelers are error-free, better and clear process flows that you create in a fraction of the time.

The BPMN 2.0 rule validation checks your process for notation violations and, if possible, even supports you by automatically correcting the errors.

But with Aeneis, you can even add your own rules to the rule validation to check processes for violations of your company-specific modeling guidelines. For example, you can define that your process steps must always have short descriptions and helpful documents. If this information is missing from the process steps, you will be asked to add this information with instructions.

Modeling processes is very easy with Aeneis. With tabular modeling, any of your employees can record process flows — without previous knowledge of process modeling or BPMN. You record the steps of your process line by line and Aeneis automatically generates the process diagram for you. In this way, you can actively involve your employees and process experts in process management by actively letting them participate in the development of the processes.

The Aeneis AI automatically creates processes for you. You provide Aeneis with the process name and Aeneis creates a first process draft for you based on your industry, country, number of employees and legal status. You can now adapt the automatically created process according to your wishes and corporate conventions.

Top-level process maps and sub-process maps for areas must be created and arranged manually and with great effort in other tools. Aeneis automatically solves this task for you by providing you with an automatically generated process map. It is generated automatically from your process structure without you having to waste just a second.

With Aeneis, you can connect and visualize your organizational structure and process organization in one tool for the first time. The organizational chart is created automatically from the structure of your legal units and organizational units. You specify this structure in Aeneis or synchronize it from another leading system.
Your benefit: You save time by not having to manually create organizational charts and make the current organizational chart available to your entire company on a daily basis.

With the help of network diagrams, Aeneis always visualizes the data of your business model in an overall context so that you can always draw conclusions from the dependencies. For example, the automatic network diagram for risks always shows you who is responsible for the risk, in which processes the risk is effective, which controls have been defined for the risk, and which regular control tasks have been derived from the controls.

Do you believe in process management and interactive GRC systems? Then finally bring them to your employees! With Aeneis, your employees discover the company and processes, risks, systems and documents relevant to them from their personal perspective, with the opportunity to change perspectives.
Linking employees and their roles and positions to processes, risks, documents, systems, departments, etc. enables them to take on a unique first-person perspective, which explains their role and the resulting to-dos in process management, risk management and other systems in an unprecedented way.

With just one click, Aeneis gives users exactly the view of the process they need. If your management wants a simple overview of responsibilities in the process — choose the RACI view. If the process manager wants to present or train the process — select presentation mode. If the employee wants to understand the process flow in detail — select read mode. If quality management requires a profile of the process — this can be accessed with one click. If the process auditor requires a turtle presentation of the process — Aeneis also provides this immediately.

Aeneis supports your process management holistically from A to Z, this starts with the structured first process design using wizzards and goes on to the possibility of joint reviews of the process drafts before actual release using freely definable workflows. Joint exchange with comments and answers on dedicated process content is possible throughout the entire lifetime. With the help of comprehensive task management, work on processes can be spread across several heads. The continuous improvement of rolled out processes is supported by reporting suggestions and launching initiatives. Last but not least, the process lifecycle is ended by archiving the processes.

Especially for your success-critical processes and model content (e.g. documents, systems, organizational units, etc.), you need to have control over the various work stages and released versions. The convenient way to compare and restore version levels minimizes your risks and maximizes your security.
The workflows for releasing your data are 100% customizable with a no-code configuration. If required, different release workflows with completely different responsibilities and steps can be defined for each object type, so that the release process meets 100% of your governance requirements.

End-to-end processes run from customer to customer. By mapping the process relationships from customer to customer, a holistic process view is possible. The effect of the individual process on the entire value chain is thus visualized for management and employees — customer orientation becomes tangible and can even be evaluated.
In Aeneis, processes can be linked to their triggers and triggered processes. With inputs and outputs, you can map the path of products or the flow of information through your processes in even more granular detail in order to gain valuable knowledge about the process relationships.

Aeneis removes complexity through transparency. With the help of clear reports and network diagrams/interactive relationship diagrams, Aeneis visualizes the relationships between processes, risks, IT systems, roles, employees, tasks and all other master data objects and requirements of your management system. Aeneis always works with actual master data objects. This allows you to jump from any object view to its properties and linked objects. The result is transparency about the relationships and fast data analyses.

Aeneis supports everyday processes with standardized workflows and automatically creates tasks where a to-do or an update of content is necessary. (For example, all important processes or tasks for data collection are provided with workflows. Workflows can be customized and new workflows can be created.)

Aeneis is proficient in process management for large organizations that control their processes centrally or decentrally and operate internationally at several locations. For example, you can use wizzards to derive local process variants from default processes in order to be able to react to local conditions. Aeneis variant management supports you both in deriving, managing and reconciling process variants with the master process. Variant management allows you to always compare the master process with its variants and adopt changes in both directions.

Aeneis provides you with a fully integrated app that allows you to bring your company's continuous improvement process to life. Your business-critical processes in particular should be subject to continuous optimization. With the help of the Idea management app your employees can make suggestions for improvement directly in all company processes, which, after approval, automatically create tasks that appear in the task dashboard for those responsible and can also be centrally tracked in smart dashboards. With the help of initiatives, you can specifically invite a group of employees to develop ideas for improving processes or documents, for example.

With Aeneis, you can not only comment, but also place your comments specifically on specific properties of your objects. In addition, you can not only mention employees in a comment using @, but also link other data such as documents, systems, roles and much more. Mentioned employees and process or document managers are actively notified and the comments are reported as to-dos in their personal dashboard. All of this promotes interaction within your management system and lays the foundation for continuous improvement.

More about collaboration

Whether general tasks, tasks arising from audits, risks or their controls, pending reviews and releases, to-dos from improvement suggestions and improvement initiatives. Aeneis helps you create, manage and transparently track tasks. The tasks are available to every employee in their fully integrated task dashboard.

Your employees no longer have to laboriously gather information on processes, documents and regulations. With Aeneis, relevant information proactively comes directly to your employees.
With push notifications and emails that are perfectly tailored to the target group, your employees will no longer miss out on relevant news. Released content is acknowledged in a traceable manner by affected employees. With Aeneis, you can thus ensure the effectiveness of your processes and regulations.