Software for BPM and GRC - For your mission-critical processes

Aeneis supports the BPMN 2.0 standard. BPMN is the abbreviation for Business Process Model and Notation, the internationally used modeling language for business processes.

More about process modeling

The Aeneis auto layouter for BPMN diagrams takes you to your destination faster, easier and better. Aeneis automatically layouts BPMN diagrams during modeling. This saves you time and nerves that you need in other tools to laboriously layout and move the shapes back and forth in the diagrams. The benefits for your modelers are error-free, better and clear process flows that you create in a fraction of the time.

The BPMN 2.0 rule validation checks your process for notation violations and, if possible, even supports you by automatically correcting the errors.

But with Aeneis, you can even add your own rules to the rule validation to check processes for violations of your company-specific modeling guidelines. For example, you can define that your process steps must always have a short description and helpful documents. If this information is missing from the process steps, you will be asked to add this information with instructions.

BPMN 2.0 import and export allows you to exchange processes between Aeneis and third-party systems.

More about our interfaces

Modeling processes is very easy with Aeneis. With tabular modeling, any of your employees can record process flows — without previous knowledge of process modeling or BPMN. You record the steps of your process line by line and Aeneis automatically generates the process diagram for you. In this way, you can actively involve your employees and process experts in process management by actively letting them participate in the development of the processes.

The Aeneis AI automatically creates processes for you. You provide Aeneis with the process name and Aeneis creates a first process draft for you based on your industry, country, number of employees and legal status. You can now adapt the automatically created process according to your wishes and corporate conventions.

Freehand diagrams allow you to visually represent all your company data in a free layout, similar to a drawing tool. You are not bound to a specific notation and can draw on a large pool of standard forms and shapes.

Top-level process maps and sub-process maps for specific areas must be created and layed out manually and with great effort in other tools. Aeneis automatically solves this task for you by providing you with an automatically generated process map. It is generated automatically from your process structure without you having to waste just a second.

With Aeneis, you can connect and visualize your organizational structure and process organization in one tool for the first time. The organizational chart is created automatically from the structure of your legal units and organizational units. You specify this structure in Aeneis or synchronize it from another leading system.
Your benefit: You save time spent on laborously creating manual organizational charts and make the current organization chart available to your entire company on a daily basis.

With the help of network diagrams, Aeneis always visualizes the data of your business model in an overall context so that you can always draw conclusions from the dependencies. For example, the automatic network diagram for risks always shows you who is responsible for the risk, in which processes the risk is effective, which controls have been defined for the risk and which regular control tasks have been derived from the controls.

All diagrams and also the portal can be adapted to the corporate design of your company with just a few clicks so that Aeneis becomes your corporate tool in its entirety.

Do you believe in process management and interactive GRC systems? Then finally bring them to your employees! With Aeneis, your employees discover the company and processes, risks, systems and documents relevant to them from their personal perspective, with the opportunity to change perspectives.
Linking employees and their roles and positions to processes, risks, documents, systems, departments, etc. enables them to take on a unique first-person perspective, which explains their role and the resulting to-dos in process management, risk management and other systems in an unprecedented way

With just one click, Aeneis gives users exactly the view on the process they need. If your management wants a simple overview of responsibilities in the process — choose the RACI view. If the process manager wants to present or train the process — select presentation mode. If the employee wants to understand the process flow in detail — select read mode. If quality management requires a profile of the process — it can be accessed with one click. If the process auditor requires a turtle presentation of the process — Aeneis also provides it immediately.

Aeneis supports your process management holistically from A to Z. This starts with the first process design using wizzards and goes on to the possibility of joint reviews of the process drafts before actual approval using freely definable workflows. Joint exchange with comments and answers on dedicated process content is possible throughout the entire lifecycle. With the help of comprehensive task management, work on processes can be spread across several heads. The continuous improvement of rolled out processes is supported by reporting suggestions and launching initiatives. Last but not least, the process lifecycle is ended by archiving the processes.

Especially for your success-critical processes and model content (e.g. documents, systems, organizational units, etc.), you need to have control over the various work stages and approved versions. The convenient way to compare and restore version levels minimizes your risks and maximizes your security.
The workflows for approving your data are 100% customizable with a no-code configuration. If required, different approval workflows with completely different responsibilities and steps can be defined for each object type, so that the approval meets 100% of your governance requirements.

End-to-end processes run from customer to customer. By mapping the process relationships from customer to customer, a holistic process view is possible. The effect of the individual process on the entire value chain is thus visualized for management and employees — customer orientation becomes tangible and can even be evaluated.
In Aeneis, processes can be linked to their triggering and triggered processes. With inputs and outputs, you can map the path of products or the flow of information through your processes in even more granular detail in order to gain valuable knowledge about the process relationships.

Aeneis removes complexity through transparency. With the help of clear reports and network diagrams/interactive relationship diagrams, Aeneis visualizes the relationships between processes, risks, IT systems, roles, employees, tasks and all other master data objects and requirements of your management system. Aeneis always works with actual master data objects. This allows you to jump from any object view to its properties and networks. The result is transparency about the relationships and fast data analyses.

With Aeneis, process managers and management always have an overview of the status of the processes with the help of dashboards and reports. Questions about process maturity levels, open approvals and acknonowledgements or the like can be answered with one click and measures can be taken directly if necessary. Everything is already included as delivered.

Aeneis supports everyday processes with standardized workflows and automatically creates tasks where a to-do or an update of content is necessary. (For example, all important processes or tasks for data collection are provided with workflows. Workflows can be customized and new workflows can be created.)

Aeneis is proficient in process management for large organizations that control their processes centrally or decentrally and operate internationally at several locations. For example, you can use wizzards to derive local process variants from default processes in order to be able to react to local conditions. Aeneis variant management supports you both in deriving, managing and reconciling process variants with the specification process. Variant management allows you to always compare the specification process with its variants and adopt changes in both directions.

Aeneis provides you with a fully integrated app that allows you to bring your company's continuous improvement process to life. Your business-critical processes in particular should be subject to continuous optimization. With the help of Ideas Management app your employees can make suggestions for improvement directly in all company processes, which, after approval, automatically create tasks that appear in the task dashboard for those responsible and can also be centrally tracked in smart dashboards. With the help of initiatives, you can specifically invite a group of employees to develop ideas for improvement of processes or documents, for example.

Your mission-critical and compliance-relevant processes are closely linked to your managed documents. With the Aeneis BPM suite, you can centrally control, version and link all relevant documents to your processes and all other objects. Aeneis perfectly integrates Microsoft Office files with the WebDAV feature. This allows you to directly open, edit and automatically save the file in the corresponding Microsoft Office program. It is no longer necessary to manually upload updated documents.
Even if you don't want to control your documents directly via Aeneis, but rather your DMS or Microsoft SharePoint or Microsoft Teams, Aeneis provides you with ideal support. The documents are synchronized to Aeneis from your leading system. There, they can be conveniently controlled and linked to and evaluated with your processes and model data.
In any case, with Aeneis, you can install your single source of truth, which can be perfectly connected to your leading IT systems.

With the DeepL interface save yourself thousands of euros on translation costs and generate translations in seconds, where you previously had to generate laboriously and time-consuming exports and integrate external translation agencies. During modeling, texts can be automatically translated into all languages supported by DeepL with one click via a DeepL interface. This applies, for example, to all processes and process descriptions, documents maintained in Aeneis (SmartDocs), reports, print reports, organizational charts and much more.

With the approval of a process, you have not yet reached your goal! With the acknowledgement, Aeneis supports you in sustainable process management. After a process has been approved, all roles involved in the process are asked to acknowledge the process. Management and process owners have overviews and dashboards available on the status of acknowledgements.

With Aeneis, you can not only comment, but also place your comments specifically on specific properties of your objects. In addition, you can not only mention employees in a comment using @, but also link other data such as documents, systems, roles and much more. Mentioned employees and process or document managers are actively notified and the comments are reported as to-dos in their personal dashboard. All of this promotes interaction within your management system and lays the foundation for continuous improvement.

More about collaboration

Whether general tasks, tasks arising from audits, risks or their controls, pending reviews and approvals, to-dos from improvement suggestions and improvement initiatives. Aeneis helps you create, manage and transparently track tasks. The tasks are available to every employee in their fully integrated task dashboard.

Your employees no longer have to laboriously gather information on processes, documents and regulations. With Aeneis, relevant information proactively comes directly to your employees.
With push notifications and emails that are perfectly tailored to the target group, your employees will no longer miss out on relevant news. Approved content is taken note of in a traceable manner by affected employees. With Aeneis, you can thus ensure the effectiveness of your processes and regulations.

Aeneis combines and integrates all your management systems, such as Risk management, Information security management, Business continuity management, Data protection management, Audit management and Ideas management in a single tool interface. With the Aeneis apps integrated into the Aeneis portal, you always remain within the same database, but get a different view of the data and a navigation that is perfectly tailored to your use case. In Aeneis, all management systems can be managed independently from one another via a central dashboard. All tasks, controls, audits and measures are managed in an integrated manner.

With the specialized GoBD and TaxCMS content modules, Aeneis offers a comprehensive solution for meeting tax requirements.
GoBD ensures GoBD-compliant process documentation through document versioning, interface integration (such as SharePoint) and a clear regulation of roles and responsibilities. Employees receive relevant information directly in the process diagram, which increases transparency and allows audits to be made more efficient.
TaxCMS builds on the GoBD module and adds functions to the system to systematically ensure tax compliance. This includes simple control and evaluation of risks as well as an automated internal control system (ICS). Together, the two modules provide a secure and efficient solution for compliance with GoBD and Tax CMS, integrated into a powerful BPM and GRC platform that enables process modeling, optimization, and automation.

The Risk management app of the Aeneis BPM suite features an intuitive user interface and quick access to important functions. It provides a central point of contact for risk management and the internal control system, combines overviews and entry opportunities and enables efficient management of risks and controls within the company. With Aeneis, you can identify risks at an early stage, systematically evaluate them and take effective countermeasures.

According to ISO 27001, companies are required to develop and document their ISMS goals. The ISMS app makes it possible to document requirements and goals both globally and for individual branches and to provide them centrally. With the Aeneis process management software, companies can digitally map their entire process landscape and at the same time set up their ISMS in a fully integrated manner. The ISMS is contained in a compact app and is linked to all relevant processes, roles and IT systems. Risk management uses the BSI G0 threat catalog and integrates IT security measures directly into everyday work. ISMS risks are integrated into central corporate risk management without additional effort.

The Audit management app comprises all necessary components to optimally guarantee the audit process from initial set-up to simple and efficient implementation. All results are presented in a special report for the respective target groups. Audit management helps to structure, document and monitor the audit process, making the app immensely easier to pass future internal and external audits. All employees are actively involved in order to jointly contribute to the development of the organization.

In Aeneis, you can quickly and easily generate your additional requirements (e.g. your own navigation, views, objects, properties, apps) using low-code and no-code and link them with existing data. Information can be viewed from various angles. This is particularly beneficial because there are different stakeholders for each process who need different information, such as documents, IT systems, and risks.

By looking at an object, such as a process, with various “glasses” or views, each user group can view and edit exactly the information that is relevant to their work and role. It contributes to higher user acceptance, as every user feels that the system has been tailored to their individual requirements.

Aeneis works with a unique no-code reporting tool. This enables you to evaluate the data of your processes, goals, key figures, organizational units, roles, etc. in an unprecedented way. Create reports that are perfectly tailored to your needs in just a few minutes. The reports can in turn be filtered to meet your needs at additional levels, visualized in dashboard charts or exported to Excel, Word or PDF. All through 100% configuration and 0% programming. With Aeneis, your data and connections become valuable knowledge, regardless of whether you adapt existing reports or create completely new ones.

With dynamic authorizations, your users can assign permissions for processes, documents or even entire apps themselves in seconds. In this way, the process owner or the modeler can define directly on the process which employees or roles in the company should have read or write access to a process. This saves you time and effort for complicated authorization structures. You gain speed and dynamism for your BPM projects.

Take advantage of interfaces to third-party system connections such as MS Teams, Jira, MS SharePoint, DeepL integration, SAP SolMan 7.2, SCIM and many more. Through the interfaces, Aeneis becomes a single point of truth.

The REST API guarantees you maximum flexibility and enables seamless integration of Aeneis with other systems and tools.

In Aeneis, you can view the change history for all content, which is workflow-supported and also offers audit-proof archiving. The change history stores audit-proof who made which changes to which objects and when. As an additional convenience feature, you can filter all changes by desired time periods, objects, categories, attributes and users and even make them available externally as Excel reports.