Process management, risk management, information security, compliance — in many companies, these disciplines exist separately. The result: redundant data maintenance, lack of transparency and high audit costs. The software for Business Process Management and Governance, Risk & Compliance Aeneis brings everything together in a platform that completely digitally represents the integrated management system (IMS) and seamlessly connects it with daily business processes.
Dr. Kai Krings, management consultant and former managing director of intellior GmbH, puts it in a nutshell:
“The main special feature of Aeneis is that we truly fully digitally map your integrated management system, along your processes that you need anyway to do your business well. ”
This is what makes Aeneis unique: five special features in detail
1. Complete digital image of your management system
Aeneis maps your integrated management system (IMS) completely along your processes in a central, consistently networked platform. While many systems only manage documents or task lists, Aeneis starts right where your company lives: in the processes.
All relevant information is brought together here, from business processes and responsibilities to risks and measures to documents, audit evidence and key figures. This creates a digital twin of your organization that is always up-to-date, comprehensible and audit-proof.
Companies benefit from this in several ways:
- There is only one central database, no duplicate structures or inconsistencies.
- Audits and documentation can be prepared in seconds because all information is available in the system.
- Changes in processes or responsibilities are immediately effective system-wide, without media breaks.
This turns your management system from a static set of rules to a lively, integrated control instrument.
2. Monitoring and documentation of processes
In Aeneis, all process-related activities can be digitally traced, automated or manually. The system reliably documents
- whether employees have acknowledged processes
- whether risks have been assessed and measures have been implemented,
- and whether suggestions for improvement have been submitted and processed.
This traceability is not just a technical feature, but a decisive advantage for compliance, auditing and quality management. Aeneis monitors, documents and evaluates these processes and thus ensures maximum transparency across all levels and locations.
Releases, acknowledgments and risk assessments are automatically logged in the background. In dashboards or reports, management and auditors can see at a glance which processes have been tested, approved or risk-assessed.
This means: no manual lists, no Excel transfers, no uncertainties, but a consistent audit-proof system that takes care of the verification for you.
3. Auto layout tool for perfectly structured process diagrams
An outstanding unique selling point of Aeneis is the Auto-Layouter, an intelligent function that simplifies modeling of BPMN diagrams.
When creating a process, the Auto-Layouter automatically arranges all elements proportionally, logically, and clearly. You define the content components (activities, roles, links), and in the background, Aeneis ensures a clean, professional layout that is BPMN compliant and visually harmonious.
This not only saves time, but also increases the quality of the process models, because all diagrams are structured consistently, regardless of who created them. The Auto-Layouter tool thus ensures:
- Clarity: Processes are presented in a structured way that everyone understands.
- Efficiency: Significantly less time spent on modeling and maintenance.
- Standardization: Uniform process presentation across the company.
This function is an example of the high level of maturity of the Aeneis BPM software and shows how intellior makes even complex modeling tasks as user-friendly as possible.
4. Customizable apps and dashboards
Aeneis is not a rigid software, but a modular system. The platform offers specialized apps that companies use to map specific management disciplines, such as information security (ISMS), risk management, data protection management, audit management or business continuity management.
Each app contains industry-specific dashboards, evaluations and content modules that are tailored exactly to the respective use case. This allows key requirements such as risk analyses, action tracking or audit reports to be managed directly from the processes.
“Here, we also work intensively with customers to see: What is [...] the particular requirement? What is it now that goes beyond the basic, always the same things? [...] Where in the process must the requirement be met? “- Dr. Kai Krings
This creates a system that adapts to your organization and not vice versa. Dashboards automatically show relevant information for each role. In this way, departments, management and auditors always have an overview, precisely, up-to-date and process-oriented.
5. Context-specific module development
Every company has its own processes, structures and regulatory requirements. That is why intellior works with its customers to develop context-specific modules and extensions that are precisely tailored to the respective processes. It analyses where requirements arise in the process and how employees can be supported in the work context through information, automation or integrated review mechanisms.
The result: tailor-made solutions that not only meet ISO, KRITIS or industry-specific requirements, but also integrate them seamlessly into business processes. This flexibility is one of the reasons why Aeneis is equally convincing in industries such as energy, healthcare, mechanical engineering and finance. Instead of standard off-the-shelf software, this creates an individual platform that grows with the requirements of your company.
From theory to practice: The Aeneis approach
What sets Aeneis apart from other systems is the combination of methodology, flexibility, and ease of use.
- Methodologically sound: Aeneis is based on recognized international standards such as ISO 9001, ISO 27001 or ISO 19011 and supports their high-level structure (HLS) directly in the system. This allows companies to manage their various management systems according to a uniform scheme. Standard chapters, requirements and documentation are linked directly to processes, roles and documents. This creates a uniform basis for audit resistance and continuous improvement.
- Flexibly adaptable: Aeneis can be individually tailored to your organization. With specialized apps for various management systems, freely modelable processes in the WebModeller and individually configurable dashboards, you can design your management platform exactly according to your requirements.
- Easy to use: Aeneis combines performance with ease of use. Thanks to intuitive navigation, clear process presentations and context-related help, users can quickly find their way around, even without previous technical knowledge. The integrated AI HelpBot also provides support with specific answers, best practices and step-by-step instructions directly in the portal. This reduces training times and ensures that all employees actively work with the system.
As a result, the management system is not seen as an obligation but as a practical tool for management and employees.
Success story: ATLAS ELEKTRONIK GmbH
What does it look like in practice when a company completely digitally maps its integrated management system? ATLAS ELEKTRONIK GmbH provides an impressive example, a globally active provider of maritime electronics and sonar systems. The company was faced with the challenge of efficiently combining several management systems.
Previously, various departments worked with individual solutions and tables, making processes and documentation difficult to understand. With the introduction of Aeneis, ATLAS ELEKTRONIK deliberately opted for a central, process-oriented platform that combines all management disciplines in one system. After just six months, an integrated management system (IMS) was in place that seamlessly combines processes, roles, risks, documents and key figures.
With the help of Aeneis, it was possible to
- replace redundant tools and data sources
- create clear responsibilities and processes
- digitally manage releases and certificates
- achieve a high level of transparency across all locations
The special feature: The system was designed from the outset in such a way that employees actively use it. Intuitive process presentations, contextual help and clear dashboards ensured a high level of acceptance throughout the company.
The result is a “single point of truth” for all management systems, a place where processes, risks and compliance no longer work side by side, but together. ATLAS ELEKTRONIK thus exemplifies how organizations can use Aeneis to move from a fragmented system landscape to an integrated, audit-proof and sustainable management system in a very short time.
More about the ATLAS ELEKTRONIK success story
Conclusion: A system that thinks for you
Aeneis is more than software, it is the central platform for digitally living organization, processes and compliance. The close integration of process management and GRC functionalities creates an integrated management system that fits seamlessly into everyday working life and provides both managers and employees with equal guidance.
Test Aeneis now or schedule a live demo and experience how you can sustainably digitize and control your management system with Aeneis.
FAQs
What is an integrated management system (IMS)?
An integrated management system bundles various management disciplines, such as quality, information security, environment or compliance, in a uniform structure. This avoids duplication of work and creates synergies. With Aeneis, these systems can be completely digitally mapped. Processes, roles, risks and measures are linked together, creating a central, consistently networked system.
Why is process management so important for companies?
Process management ensures that processes are transparent, efficient and comprehensible. It forms the basis for quality assurance, continuous improvement and regulatory compliance. Aeneis helps companies model, control and monitor these processes with features such as the Auto-Layouter tool, automated workflows, and role-based dashboards.
How do companies benefit from a digital management system?
A digital management system saves time, reduces manual effort and ensures complete traceability. Processes, approvals and risks are centrally documented and can be evaluated at any time. For this purpose, Aeneis offers a platform on which all management topics come together digitally, from audit evidence to action tracking, and is completely audit-proof.
What are Aeneis apps and how do they differ from modules in other software solutions?
Aeneis apps are specialized areas of application for various management disciplines, such as ISMS, risk management or business continuity management. In contrast to rigid modules from other systems, Aeneis apps are seamlessly integrated, networked and can be individually combined to create solutions tailored exactly to a company's requirements.
Which companies is Aeneis particularly suitable for?
Aeneis can be used across industries and is suitable for both medium-sized companies and large organizations with complex structures.
Industries with high regulatory requirements, such as energy, finance, healthcare and mechanical engineering, benefit in particular. Thanks to its modular architecture and context-specific extensions, Aeneis can be flexibly adapted to any size of organization and level of maturity.
